Frequently Asked Question

  • Letter of Acceptance (LOA) is a letter confirming the acceptance of an offer based on the conditions set forth in the tender document, the draft contract documents that had been issued earlier, the conditions that had been agreed in the Letter of Intent and other conditions that had been agreed. LOA shall be issued to the successful contractor after completion of all negotiations and an agreement is reached. All conditions and changes that had been agreed in the negotiations should be clearly stated in the LOA. LOA is a valid legal document and is part of the contract documents

  • New Application/ Registration Application for Renewal Application to Add Field Application for Bumiputera Status Application to Update Profile

  • All applications must be made at the office of the secretary PACM, manual forms are issued for the application for registration, while international bidders are to register online on this website.

  • If the information / documents required are complete, the application can be processed and approved quickly. If the application is incomplete, additional information / documents are required for processing and approval will then take some time.

  • All the local contractors registered with the Project Award Commission of Malaysia (PACM), must have to pay a non-negotiable tender participation fee of RM 4,160.56 only, they are exempted from any form of tender deposits.

    International Bidder are required to make a tender deposit in correspondence with the applicable Tender Category.

    Refundable Tender Deposit(RTD) for Procurement Categories are as follows:

    RM 10,689 or its foreign currency equivalent for Tender Category A (Supplies)

    RM 8,689.00 or its foreign currency equivalent for Tender Category B (Services)

    RM 6,689.00 or its foreign currency equivalent for Tender Category C (Works) Note: Registration of local contractors are subjects to renewal after a period of Ten (10) year.

  • All applicants can register and apply through this government website/portal . International bidders must have a local representative here in Malaysia. All the necessary tender requirements and offer documents must be submitted at the office of the secretary Project Monitoring & Procurement Committee (Tender Committee Board) Directorate-General for Development Blok D1 & D2, Complex D, Administrative Center, Federal Territory 62546 Putrajaya, Malaysia. International bidders not present are to submit offers and all the tender requirements through an accredited local representing Agency.

  • Suppliers must register with the project award commission of Malaysia (PACM), to be allowed to participate in Government procurements through tenders.

  • All Federal Procurement Boards are appointed by the Minister of Finance and all the State Procurement Boards are appointed by the Menteri Besar / Chief Minister. Ministry of Finance will manage the appointment of Federal Procurement Board after receiving recommendations from the respective Ministries.

  • No, Procurement Board A can only consider tenders exceeding RM20 million.

    If Procurement Board B's decision is not unanimous, can the tender then be submitted for Procurement Board A decision?

    No. All non-unanimous decisions of the Procurement Board must be submitted to the Ministry of Finance for final decision.

  • BPK representative is appointed by YBMK to sit on Procurement Board A and regulation stipulates that the presence of BPK representative is a must when considering tenders exceeding RM20 million. In Procurement Board B, BPK representative is not appointed by YBMK as a member. Thus, BPK representative should not be present as a member of the Procurement Board B. Should BPK representative be present, it is only to advise.BPK representative should not be present when Procurement Board B made its decision. However, if the BPK representative is appointed as "one of the representatives of other department to contribute", then the presence is valid and the representative can contribute on the tender decisions.

  • If there are any questions regarding the registration of contractors, grade, category or specialization which party should be contacted?

    If there are any questions regarding the registration of contractors, further information can be referred to:

    The Chairman

    Project Monitoring & Procurement Committee

    (Tender Committee)

    Directorate-General for Development

    Blok D1 & D2, Complex D, Administrative Center,

    Federal Territory 62546 Putrajaya,





    Contractor Service Centre

    Works Ministry Malaysia

    Level 5, Tower Block

    No. 18, Persiaran Perdana, Presint 2

    62652 Putrajaya


  • New criteria and conditions for the registration of works contractor by grade, category and specialization is set by (PACM).

  • Local contractors must be registered with Project Award Commission of Malaysia (PACM), while international contractors must have to make provision for a Refundable Tender Deposit (RTD) in conformity with the project categories they are bidding for. Registration/ Deposits should be made by the bidding company present, or through a local accredited government tender representative/ agency, and obtain an evidence of payment/ deposit from the authority, which must be presented for any due refunds. Local contractors must have a Bumiputera Status Certificate (STB) from (PACM).

  • National Archives of Malaysia (NAM) has issued a Financial and Accounting Records Disposal Schedule (JPRKP). That book can be purchased through an accredited Government agency. According to the JPRKP pages 52 and 53 correspondence regarding the procurement of supplies, services and works, including advertisements, tender documents, tender schedule and the tender / quotation report may be disposed of after action has been completed and the records are destroyed after the retention period of 7 years after obtaining the approval of the NAM.

  • Each type of item refers to the direct purchase of supplies / services up to RM50,000 per annum from any registered or unregistered with the Ministry of Finance with or without Bumiputera status. It can be interpreted based on the following examples:

    A variety of parts that can be derived from the same source of supply is considered one item type.

    Items of assorted sizes should be interpreted as one item type. Example purchase various sizes of nails (1 inch or 1 ½ inches), mirrors, shoes and flags.

    Sofa set which includes various types of chairs (either single seater or 3 seater) with tables, interpreted as one type of item. If the purchase of furniture consists of banquet chairs and sofa sets, then the banquet chairs and sofa set can be considered as different items. However, if the two can be purchased from the same supplier, it can be interpreted as one type of item(furniture).

    Purchase of various toners is interpreted as a type of item because it can be obtained from the same supplier (one source).

    Purchase of stationery (pen, pencil, ruler, scissors, staplers, erasers, glue, etc.) be interpreted as a kind items.

    A variety of paper sizes (A4, A3) and multi-colored paper is interpreted as a type of item.

    Computer, printer, monitor, keyboard and CPU is one type of item.

    A variety of drugs is one type of item

    Building materials such as cement, wood, board, ceiling, nails is interpreted as a type of item.

    Various electrical appliances such as kettles, fans, televisions, radios, irons, blenders, refrigerators, is interpreted as a type of item because it can be obtained from the same supplier (electrical store).

    Purchase of different kinds of vegetables and various types of fish are also interpreted as a type of item because it can be obtained from the same supplier (market)

  • All Treasury Circulars, Circular Letters, Contract Circulars and Instructions can be requested for on this website, and can be obtained through an accredited tender agencies.

  • All agencies must comply with financial regulations relating to procurement. If the agency could not do so because of certain reasons, the agency shall obtain an exemption from the Ministry of Finance (Federal procurement) or the State Financial Officer (State procurement) in advance.

  • 1. To promote the growth of local industries through the use of local materials / products and partnership of foreign investors/ companies.

    2. Enhancing the capacity of local industries through technology transfer. ,P>3. To encourage the participation of Bumiputera entrepreneurs and foreign partnership.

    4. To protect and defend the interests of government procurement policies in order to achieve national objectives in facing the challenges of globalization and liberalization.

  • Financial Procedure Act 1957 (Revised 1972) Government Contracts Act 1949 (Act 120) Treasury Instructions Treasury Circular Letters Treasury Contract Circulars Treasury Instruction Letters Public Procurement Act 2006 Public Procurement Act 2013 Public Procurement Act 2014 as amended.

  • Companies must be registered with the Project Award Commission of Malaysia (PACM) under the relevant codes to participate in the tender / quotation of supplies / services. For companies that wish to participate in the tender / quotation that involves the procurement of works, the companies must be registered with the Construction Industry Development Board Malaysia (CIDB) through the recommendation of (PACM), and have a Certified Contractor Registration.

  • Information on government procurement offer by tender/ quotation or direct purchase can be obtained through major local newspapers. Also information, can be communicate directly to companies by the Government Agency concerned, if on recurrent contract basis . Official invitation to tender notice will be issued to accredited Government Agencies to source for eligible companies for the supply project. Information can also be obtained from this Project Award Commission of Malaysia (PACM) website/ MyProcurement portal;

  • For the purposes of procurement, the Malaysian Government procurement has been categorized as follows:

    (1) Works (Category A) Works contracts include construction and engineering activities involving infrastructure and structures such as buildings, airports, roads/highways, dams, drainage etc. It is also inclusive of mechanical and electrical aspects of works.

    (2) Services (Category B) Services include engagement of manpower, expertise and consultants in the areas of feasibility studies, research, designing, surveying, management etc. Other services such as repairs, maintenance and cleaning services are minor activities under this category.

    (3) Supplies (Category C) Supplies include the supply of raw, intermediate or finished goods and products for any activity of users. Also included are construction materials, food products, uniforms, vehicles, equipment, spare parts, furniture etc.

  • Procurement through petty cash has a limit value of not exceeding RM 5000.00 in a single receipt. Procurement through petty cash is for immediate use. No purchase document is required (receipt is sufficient).

  • Procurement through petty cash Direct Purchase Procurement by tender (open / restricted) through quotation

  • Public Accountability Transparent Best value for money Open competition Fair Dealing

  • Any company, both local and international with a certified prove of business registration documents from their respective appropriate government authorities. Any submitted documents of registration must be verified through an appropriate channels and medium. International companies must participate through a local registered government accredited tender representative/ Agencies, who will serve as their local representative and intermediary between them and the government throughout the bidding processes and project execution.